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Nailed It! 5 Helpful Tips To Finishing Your Yearbook

Spring is in the air! And over here in Pictavoland that meant a fun 6 inches of snow showers (and no flowers) over the weekend. But the calendar DOES say we’ve reached the first day of spring, so we remain hopeful the future forecast will include warmer temps with more green and less white lawns.

By now you’re either in the home stretch of your yearbook creation, or close to it (or you’re already done, in which case you’re a rock star and can stop reading now). Whatever the case, here are five helpful tips to get your yearbook polished, finished and submitted. You got this!

1. Page Fillers
As you get towards the end of designing, you may find some pages needing a little extra something. Pictavo Snippets are the perfect design elements to complete those pages. Browse through the options in your printed Snippets Guide, or search through them in Pictavo. They’re fully customizable so you can edit them to match your theme or size to the space you have on the page. And they are a great way to get more people covered in the yearbook! Current events are also a great way to fill space in pages…

2. Current Events
Pictavo has revolutionized the way current events or year-in-reviews are added to your yearbook, giving you more control and flexibility. Choose only the ones appropriate for your school or age level and simply drag and drop them onto your page. Not only can you select an entire pre-designed background page (just search “current events” in the Backgrounds area), but you can also pick and choose individual stories (just search “current events” in the Clip Art area). Use the individual stories to create your own page(s), or sprinkle them anywhere throughout your book!

3. Index
An index is a great way for readers to quickly find people in the yearbook. (And it’s a great way to ensure you’ve got the coverage you want). Sound’s tedious, right? Not in Pictavo. We’ve got an automatic yearbook index flow that makes it suuuuuper easy to add an index to your yearbook. Just go to the page you’d like to start your yearbook index on, click on the “Portraits/Index” button and choose “Flow Index”. Our handy dandy Flow Index Wizard will walk you through all the options and choices and PRESTO – your yearbook index is created! You can easily add elements and make edits right on the page. If you need specific help, just visit the “Help” section in Pictavo or contact tech support.

4. Proofing
When you’ve worked for this long on your yearbook and you’re this close to being done, the last thing you want to do is go through the painstaking process of proofing it. But you know you need to. We’ve established some great tips on tackling proofing your yearbook, so be sure to review our previous blog with 10 Quick Tips For Proofing Your Yearbook and check this to-do off your list. Our high-resolution preview that allows you to view your yearbook in full-screen is especially helpful during the proofing process!

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5. Submission
Is it just us, or does “approving” your yearbook pages make your heart flutter a little bit? Maybe it’s the excitement of realizing they’re done, or maybe it’s the anxiety of their finality (are they really done?). Either way, there’s something thrilling about determining your yearbook is complete and ready to be submitted for publishing. Here are some things to keep in mind when preparing to submit your yearbook (For specific questions, visit the “Help” section in Pictavo or give us a call):

  • Pictavo keeps your due date front and center in your dashboard so you always know when you’ll need to have everything submitted. The dashboard also gives you a snapshot of the status of each page and your cover. Your goal is to get everything BLUE!
  • Make sure you are happy with the resolution of all photos in the yearbook. Pictavo automatically flags any low-resolution photos so you can easily replace them with a better quality one.
  • If you’re offering personalization, make sure you’ve indicated your chosen options and your spreadsheet is complete and sent to your yearbook rep.
  • If you’ve submitted your book and then realize you need to make a change, don’t panic. There is a way to unlock your book (assuming it hasn’t gone into printing yet). Contact your yearbook rep and they will help you get your change made!     

The end of a marathon is always the toughest, but when the finish line is in sight you are reminded of all the hard work you did that brought you this far. Let that reminder carry you through as you wrap up the end of your yearbook creation and you’ll soon bask in the satisfaction at the finish line that you NAILED IT!

Yearbook Planning Calendar - January Checklist

Here's your January checklist of items to do for your yearbook to keep you on track this year! Just click on the link to download the checklist to have on hand. 

Your Yearbook Index Needs Love, Too!

Surprisingly, the most frequently read/viewed section of your yearbook is typically the one that gets the least amount of design attention. Students will flip through a yearbook numerous times, but will study an index to find their own picture, friends' pictures, and, in the future, to find the answer to important questions like, "who was that blonde, crazy guy in marching band and show choir with us?".

It's easy, after working so diligently for so long on the actual pages of your masterpiece to let the index be a black and white list of names. While this serves its purpose, wouldn't it be better if it was as pleasing to look at as the rest of your yearbook?

So why not continue the look of your yearbook into the final section? Or use the index pages to add info, like school-specific trends, current events and milestones that didn't find a home anywhere else in the yearbook.

Take a look at these different yearbook index examples:

Example 1: The usual. Black. White. Columns.

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Example 2: Adding a font, background and some clipart that matches with the theme of your yearbook to continue the "flow" of your yearbook through the end. 

Clip Art Index.png

Example 3: Adding a font and design elements used in your yearbook and candids to add more student coverage and a unique look.

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Example 4: Adding a font used in your yearbook, a background and candids to create an index that's completely unique to your school and your yearbook!

Candids Index.png

A few things to consider when laying out your yearbook index:

  • Assign the task of "proofing" the entire index to one staff member. This should be their only job for a period of time. Be sure to allow them enough time to do a good job. This person should be detail-oriented and a perfectionist! 
     
  • Decide early on in your book layout process if you want only students listed or if you'd like staff, clubs, and organizations included as well. Adding clubs and organizations will give people more than one option when navigating the yearbook.
     
  • If your yearbook publisher provides you with software that will help flow an index, especially automatically, USE IT! Manually putting together an index can be a daunting and time consuming task - and put you at a higher risk for errors. The examples above were created in software marketed specifically for yearbook publishing and made it easy to flow, change and customize the indexes we used as examples!

There is no question as to whether or not your yearbook needs an index. How creative you want to be with the task at hand is entirely up to you!

Happy Indexing!

The Idea Garden Team