Organizing Your Yearbook Photos and Files

Organizing files and photos for the yearbook can be daunting. Especially when trying to keep track of modified versions of each file. Who touched it last? Which is the most current? How can I revert back to an older file!? If you have dealt with questions like these, you might want to check out Google Docs and Google's Picasa and Picasa Web Albums

Google Docs
Google Docs is an online word processor that lets you create, and edit text documents in real time while collaborating with other people. As the website states, you can:

  • Upload a Word document and convert it to a Google document
  • Add flair and formatting to your documents by adjusting margins, spacing, fonts, and colors — all that fun stuff
  • Invite other people to collaborate on a document with you, giving them edit, comment or view access
  • Collaborate online in real time and chat with other collaborators — right from inside the document
  • View your document's revision history and roll back to any previous version
  • Download a Google document to your desktop as a Word, OpenOffice, RTF, PDF, HTML or zip file
  • Translate a document to a different language
  • Email your documents to other people as attachments

Aaron Mansfull, the Digital Media Chair for the Journalism Education Association (JEA) talks about how high school journalism classes are using Google Docs for their publications in this article that includes a background clip on how Google Docs work. 

He also gets specific for high school yearbook staffs in this article when he talks about how Google Docs can be used to make index cleanup more manageable. 

Picasa and Picasa Web Albums
Picasa is a free photo program that you can use to organize and manage all of your images. Picasa Web Albums get the photos from your camera and computer onto the web, providing you with 1 GB of free storage. As the website states, you can:

  • Store, edit, and publish photos
  • Preserve original photos
  • Create collages 
  • Collaborate with others on a photo album 
  • Create a repository of images 
  • Make sure every student gets their face in the yearbook using Picasa’s face recognition feature to match names with faces.

There are obviously other options out there you can use to organize your yearbook photos and files. We'd love to hear what you use and how you like them!

~ Your Idea Garden Team