We can't say enough, here in the garden, how important it is to proof your yearbook thoroughly. VERY thoroughly. After all the hard work and dedication you and your staff members have shown this project, the proof is in the PROOFING! Your hard work is done. You've submitted your book and waited patiently. Finally, the day is here! Those boxes show up and you can't wait to get them open. VICTORY! As you crack the spine of this year's yearbook for the very first time, you're elated. It's beautiful! But wait...what's that? How could you have missed that!? A typo. A dreaded, horrible typo. A typo that everyone will see. EV-ER-Y-ONE that ordered a yearbook. (sigh)
Whether it's the heading that reads "Principle's Message" or a name spelled incorrectly (there are a LOT of ways to spell a LOT of names), the effect is the same. Disappointment: not just for you, but for the kids and parents that have worked so diligently with you on this project. Seeing a mistake in print (a few hundred copies worth) is demoralizing, to say the least. Nothing takes the wind out of your sails quite like finding a blemish on your masterpiece.
So, how do we avoid this?
After having looked at every page for, what seems like, the billionth time, it's safe to say your eyes may not see something that someone else's might. Proofing your own pages is good, but having someone else look over them is great. A new set of eyes will see things that have become invisible to you because you've been staring at it for so long. If you're working with a 'skeleton crew' and just don't think there are enough fresh eyes to do the work, it's time to call in the volunteers! You'd be surprised how many parents would love to help with something like this...for $5 off their yearbook! And that school secretary? She might be willing to go through the student roster to make sure everyone's name is spelled correctly...maybe a gift card for a nice meal or a manicure would be a great way to repay her! We know, we know, the yearbook budget is tight. BUT, in the grand scheme of things, wouldn't it feel better to know that you've really done all you can to ensure that everyone is in the book and things are spelled correctly? (the answer is yes.)
Keep in mind that while spell check will save you when you've typed 'teh' instead of 'the', it's useless on student names and instances of "their", "they're" and "there". Actually reading through the entire book, word for word, is necessary!
We promise, we aren't trying to scare you (well, maybe a little). We have your best interests in mind. We want the work and dedication you've shown this year to be evident to everyone that picks up that yearbook! It's not a fun step, but it will be one last step that you'll be so glad you took.
Happy Proofing! (Emily, Emalee and Emilie will thank you)
The Idea Garden Team